SAP Knowledge Base Article - Public

2253777 - Quantity To Be Invoiced Time Confirmations Are Showing Quantity To Be Written Off

Symptom

You can see the Time Confirmations are shown as Quantity To Be Written Off. However you expected Quantity To Be Invoiced.

or

How to set the times  to appear automatically as  Time to Be Written off in Project invoice request or In Not invoiced time and expenses

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Project Management work center.
  2. Select Invoice Preparation view.
  3. Select Not Invoiced Time and Expenses subview.
  4. Search and Select the Project XYZ(XYZ represents Project ID)
  5. Select the Edit Time and Expenses button.
  6. Here you can see the Time Confirmations are shown as Quantity To Be Written Off. However you expected them Quantity To Be Invoiced.

Cause

If the quantity To Be Written-Off flag is set true for the respective Assignment Rules, the time confirmations associated to that rule will be available for invoicing as Quantity To Be Written-Off.

Resolution

A)Steps to be followed to correct the existing entries:

  1. Go to Project Management work center.
  2. Select Invoice Preparation view.
  3. Select Not Invoiced Time and Expenses subview.
  4. Search and Select the Project XYZ.
  5. Select the Edit Time and Expenses button.
  6. Here you can maintain the Quantity To Be Invoiced or delete the Quantity To Be Written Off.

B)steps to be followed to ensure future entries will not be written off:

  1. Go to Project Management work center.
  2. Select Invoice Preparation view.
  3. Select Not Invoiced Time and Expenses subview.
  4. Search and Select the Project XYZ.
  5. Select the Edit Time and Expenses button.
  6. Select the Edit Assignment Rules button.
  7. Select View All Rules button.
  8. Select the respective Rule.
  9. Here set the To Be Written-Off flag is set untrue and maintain the rules accordingly. 

See Also

[Enter your See Also here...]

Keywords

Non billable hours , KBA , AP-PRO , Project Processing , How To

Product

SAP Business ByDesign all versions