SAP Knowledge Base Article - Public

2214636 - Cancel Outbound Delivery of Past Date Without Opening Corresponding Period

Symptom

When you trying to perform undo release to subsequently cancel the Outbound Delivery you will receive the message:

Confirmation not possible; posting on XX/YY/ZZZZ blocked by accounting (XX/YY/ZZZZ represents the date which the Confirmation is to be posted).

Environment

SAP Business ByDesign.

Reproducing the Issue

  1. Go to Outbound Logistics work center and choose Outbound Deliveries view.
  2. Search for Outbound Delivery XYZ (XYZ represents the Outbound Delivery ID).
  3. Select your document and choose Undo Release from the drop-down of Actions button.

Cause

Since the period is closed for posting from accounting you get the above error message.

Resolution

Kindly follow the below steps to cancel the outbound delivery and post to current period.

First you need to Set Process Control. To do so, following the below mentioned steps:

  1. Go to the General Ledger work center.
  2. Select view Master Data-->Companies. Select the relevant company.
  3. Choose Set Process control button.
  4. Choose Add Row button.
  5. Select Process Control Status as Not Blocked, Business Process Group as Goods and Service Confirmation.
  6. Entry Possible Until should be the date by which you want to do the reverse confirmation. Like if you are planning to do it today, then enter today's date.
  7. From Posting Date can be same as XX/YY/ZZZZ or the date before XX/YY/ZZZZ and To posting Date can be same as XX/YY/ZZZZ  or any day after XX/YY/ZZZZ.
  8. Finally choose Save and Close button.

Then Undo Release of the Outbound delivery which will create a Reversal(Goods and Activity Confirmation).

Note : It will not post into accounting yet but it will create a business task in General Ledger work center, where you need to select a new posting date for which accounting period is open. To do so, follow the below mentioned steps:

  1. Go to the General Ledger work center.
  2. Select Closing Cockpit--> Closing-Relevant Tasks.
  3. Choose Advance button. In the Related Source Document, enter reverse goods and activity confirmation ID and for Related Source Document Type select 55 - Goods and Activity Confirmation.
  4. Choose Go button. You will get the relevant business task.
  5. Now choose Post Business Transaction to Another Period from drop-down of Actions button. In the field Alternate Posting Date, enter a suitable date for which accounting period is currently open.
  6. Then choose OK button.

Then perform adjustment confirmation against the warehouse order related to outbound delivery which will create an Adjustment Warehouse confirmation.

Now you will be able to cancel the outbound delivery successfully by following the below steps:

  1. Go to Outbound Logistics work center and choose Outbound Deliveries view.
  2. Search for Outbound Delivery XYZ.
  3. Select your document and choose Cancel from the drop-down of Actions button.

Keywords

Outbound Delivery, Past Date, Corresponding Period, Process Control, Outbound Deliver , KBA , past date , period locked , without opening corresponding period , cancel outbound delivery , accounting , SRD-FIN-FA , Fixed Assets , How To

Product

SAP Business ByDesign 1711