SAP Knowledge Base Article - Public

2186151 - Error During Replication: Statutory Mileage Reimbursement Expense Reimbursement Grp XX Not Valid

Symptom

You got the error message Statutory mileage reimbursement Expense Reimbursement grp XX Not Valid while replicating the employee of Norway country region even if validity is unlimited for related Reimbursement Group.

 

Reproducing the Issue

  1. Go to the Master Data Replication work center.
  2. Press the link Failed/Not Started Employees.
  3. Find the replication request of Employee ABC and press the Edit button.
  4. Open the Expense Reimbursement Groups tab.
  5. Under the Expense Reimbursement Groups - Statutory you will find that Mileage is selected 01 - Employees from Tromso.
  6. Press the Replicate button, You got an error message Statutory mileage reimbursement expense reimbursement grp XX not valid.
  7. Go to the Business Configuration work center
  8. Select the relevant project and open Fine-Tune activity.
  9. Find the activity Mileage Rates - Norway
  10. Press the link Edit mileage reimbursement rates.
  11.  Go to the Statutory Mileage tab.

Here you will find that validity is unlimited for Reimbursement Group XX - Employees from Tromso.

Cause

Issue is caused in your system because there are two country versions in scope for country Norway.

  1. The generic country version ZNO1 for Norway is valid until 13.10.2014 (example).
  2. The official country version NO01 (with SAP-delivered content) which is valid from 14.10.2014 until 31.12.9999.

But data not specified in the replication request as per switch from the generic to the official country version for Norway in the corresponding Expense Arrangements group.

Resolution

You can avoid the error message by splitting the Expense Reimbursement Group validity in the replication data as per official country validity.

  1. Go to the Master Data Replication work center.
  2. Press the link Failed/Not Started Employees.
  3. Find the replication request of employee ABC and press the Edit button.
  4. Open the Expense Reimbursement Groups tab.
  5. Under the Expense Reimbursement Groups press Add Row.
  6. Enter the Valid From 01.06.2013 and Valid to ZNO1 with Country Version ZNO1 - Norway Settlement.
  7. Press Add Row again and enter Valid From 14.10.2014 and Valid to unlimited with Country Version NO01 - Norwegian Settlement.

Now you are able to replicate the employee without any error message.

Note:

  • The validity of above dates is only an indicator, actual dates may vary as per your country split.
  • Also solution explained for Norway Settlement however applicable for other countries as well.

Keywords

KBA , SRD-CC , Cross Components , How To

Product

SAP Cloud for Travel and Expense 1505 ; SAP Cloud for Travel and Expense 1508