SAP Knowledge Base Article - Public

2182674 - Expense Reports Containning Only Paid By Company Expenses Will not be Reimbursed to Employee

Symptom

You have submitted an Expense Report XYZ and it has passed Approval and Audit process but the Expenses amounts are not reimbursed to Employee.

Environment

SAP Business ByDesing.

Reproducing the Issue

  1. Go to Travel and Expenses Work center.
  2. Go to Expense Report view.
  3. Show All Expense Reports and Find Expense Report XYZ.
  4. Choose Expense Report XYZ hyperlink.
  5. Go to Document Flow tab.

You also notice that the Reimbursement Status is No Reimbursement Requested under Expense and Reimbursement Summary in the Overview screen.

Cause

Expense Report contains only Paid by Company Expenses and hence Expenses will not be paid out to Employee.

This can be checked by the following steps:

  1. Go to Business Configuration Work center.
  2. Go to Implementation Projects view.
  3. Select the Implementation Project and Choose Open Activity List.
  4. Go to Fine-Tune Chevron.
  5. Show All Activities and Find Activity Expense Reporting - Country version of Employee.
  6. Go to Edit Expense Types.
  7. Sort the Expense Types using Filter.

When you select the Expense Type, you could see under the Definition tab the field Payment/Taxation shows Paid by Company.

Resolution

System works as designed.

Keywords

Travel and Expense. Expense Report. Paid By Company , KBA , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign all versions