SAP Knowledge Base Article - Public

2181036 - When Invoicing External Customer Invoice Request a Customer Invoice is Created Even Though the Total Value is Negative

Symptom

You uploaded an External Customer Invoice Request with Credit Memo Items and Invoice Items via the web-service. When invoicing the External Customer Invoice Request the system creates a Customer Invoice and not a Credit Memo even though the Total Net Value is negative.

Reproducing the Issue

  1. Go to the Customer Invoicing work center.
  2. Select the Invoice Requests view.
  3. Select external customer invoice request ABC (ABC represents the id of the external customer invoice request).
    You have invoice items (positive amount) and credit memo items (negative amount) in this external customer invoice request. The total net value is negative.
  4. Click on the Invoice button.
  5. The new invoice created is a Customer Invoice and not a Credit Memo.

Cause

This is the expected system behaviour.

Resolution

If you create an external customer invoice request with invoice items (positive amount) and credit memo items (negative amount) the created invoice is always of document type Customer Invoice no matter if the total net value is positive or negative. However in accounting in the Receivables the correct document type will be determined according to the total net value. If the total net value is positive the document type will be Invoice and if the total net value is negative the document type will be Credit Memo.

 You can check this as follows:

  1. Go to the Receivables work center.
  2. Select the Customer Accounts view.
  3. Select the respective customer (Account Party of the invoice) and the respective company (Seller Party of the invoice).
  4. Click on the View button.
  5. Search for the respective document number.
  6. In the field Document Type you can see if the document is an Invoice or Credit Memo.

Keywords

KBA , web service , AP-CI , Customer Invoice Processing , How To

Product

SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1711