SAP Knowledge Base Article - Public

2158066 - How to Assign the PHV step to Recruiter instead of Hiring Manager


  • How to assign the PHV step to Recruiter instead of Hiring Manager.
  • PHV assigned to another party than the Recruiter.
  • Initial Onboarding step assigned to another party than the Recruiter.

 Image/data in this KBA is from SAPinternal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.


SAP SuccessFactors Onboarding


Points to Note:

  • PHV steps are assigned to Hiring Manager by default. 
  • If another user is the desired target, this activity can be assigned to another role.
  • For the Recruiter role, the following configuration changes need to be done:
  1. Navigate to Security > Groups in Onboarding:    ONB - grp.jpg
  1. Click Group Recruiter and click the checkbox:   Onb - perm.jpg
  1. Click Assign and the Onboarding Activity Permission. It should have the PHV step checked so that activity will be assigned to the Recruiter:  ONB - permis.jpg
  1. Check depending on which activity needs to be assigned:  ONb - assign.jpg
  1. Onboarding Monitoring Step permission explains which steps can be viewed.
  2. Ensure the Hiring Manager role has no ability or is not assigned for the PHV step:  onb - per 1.jpg

  onb - per 2.jpg

  1. Choose which activities the Hiring Manager has access to view.
  2. Make the following changes in Super Admin Site. Navigate the Customer Account > Processes > Onboarding > Step 1 (Post Hire Verification). Click Assign options:  Image_8.png
  1. Create the key Recruiter by clicking on the Add Options button: Image_9.png
  1. Make sure the mappings are correct in RCM so the candidate moving from RCM to Onboarding gets assigned as Recruiter automatically. Confirm the mapping by navigating to Admin Tools > Onboarding Integration setup > Choose Requisition type > map the key Recruiter to Recruiter value.
  2. Make sure the activities are assigned to the Recruiter is by going to Import/Export > HRXML.ImportNewHire in Super Admin:   Image_10.png
  1. Export the file.
  2. Open it in Notepad or Notepad++
  3. Search for the string <xsl:when test="./ID='HiringManager'">
  4. Replace the value with Recruiter.
  5. Save the file and import it back: 

   newhire export.jpg


Note: Search for the value "Recruiter" rather than Hiring Manager.


Assign activity, recruiter, Hiring manager, SF, Success Factors , KBA , LOD-SF-OBD , Onboarding , How To


SAP SuccessFactors Onboarding all versions