SAP Knowledge Base Article - Public

2119683 - Error Message in General Ledger Overview: Account determination missing for item type XYZ

Symptom

While opening General Ledger > Overview view you get the error message Account determination missing for item type XYZ. The same message is thrown when you run the Trial Balance report.

Environment

SAP Business ByDesign

Reproducing the Issue

There are basically two scenarios where this error message is thrown:

  1. Go to General Ledger work center
  2. Go to Overview view

The error message is displayed: Account determination missing for item type XYZ

  1. Go to General Ledger work center
  2. Go to Reports > List view
  3. Open the Trial Balance report
  4. Enter selection data and execute the report

The same error message is displayed.

Cause

The reason for such error message is that you had not maintained the Opening and Closing Balance accounts under General Ledger section of Account Determination, in Business Configuration work center.

During Trial Balance if you have not yet completed balance carryforward for the previous year, the system automatically simulates balance carryforward for the previous year when running the report, and hence these accounts are needed.

The reason why this error message is also displayed in General Ledger > Overview is that the report Balances on Favorite Accounts is pre-loaded when we open the Overview and since it uses the same Data Source ID FINGLAU01 as the Trial Balance report the system behavior is the same.

Another reason is account determination of Retained Earnings is missing.

The trial balance report internally triggers a mini balance carry forward if the previous fiscal years have not been closed. This is required to get the correct opening balances without even a BCF being done for previous years. As part of BCF logic it is calculation of profit and loss is being triggered which is then showed as part of Equity accounts.

This is where system finds that account determination of Retained Earnings is missing. Although it seems that in previous years there is no postings on P&L accounts yet the system is atleast checking the system for consistency.

Resolution

You need to maintain the Opening and Closing Balance accounts under General Ledger section of Account Determination, in Business Configuration work center:

  1. Go to Business Configuration work center
  2. Go to Overview view
  3. Search for activity Charts of Accounts, Financial Reporting Structures, Account Determination
  4. Click Change Immediately
  5. Under Account Determination section, click General Ledger
  6. Maintain the Opening/Closing Balance accounts and Retained Earnings 
  7. Click Save and Close

After that you should no longer observe the error messages.

 

Keywords

Trial Balance Report. 试算表 , KBA , SRD-FIN-GL , General Ledger , How To

Product

SAP Business ByDesign all versions