SAP Knowledge Base Article - Public

2081565 - Question Libraries and Screening Questions in SuccessFactors Recruiting

Symptom

  • How can I see and add new questions to be used in the job requisition’s screening questions?
  • How to export Question Libraries?
  • How to import Question Libraries?
  • Is it possible to have translation of the questions?
  • Can I add translations to a question library already in the system?

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

SAP SucessFactors Recruiting

Resolution

Job requisitions can include screening questions. These questions can be created 'on the fly' when creating a new job requisition, or can be taken from a library.

      1.JPG

Exporting Question Libraries

It is possible to export the question library.

  1. Navigate to Admin Tools > Question Libraries > click on the library name.
  2. Switch on the language you want to export (All languages can be selected)
  3. Click on 'Items per page: All'

      2.JPG

  1.  Then select the Character Encoding and click download button (on the bottom of the page):

       3.JPG

  1. The file generated is a CSV file with the questions. Note each question is localized in a specific language (the last column is indicating the locale ID). 

Importing Question Libraries

  1. Prepare a csv file with the following format:

Question Type

Category

Question

Desc

Scale

Answer Set

Expected Answer

GUID

Locale

QUESTION_MULTI_ CHOICE

Req

Req

Opt

N/A

Req

Opt

Opt

Req

QUESTION_RATING

Req

Req

Opt

Req

N/A

Opt

Opt

Req

QUESTION_NUMERIC

Req

Req

Opt

N/A

N/A

Opt

Opt

Req

QUESTION_TEXT

Req

Req

Opt

N/A

N/A

Opt

Opt

Req

  1. Go to Admin Centre > Import New Question Library
  2. Select the CSV file you would like to import 
  3. Select the character encoding and click Import

Is it possible to have questions translated?

  • It is possible to have the same question translated, but it is necessary to import all of the translated text within the same import file.
  • In order to link a question to the ones that are in a different language, the GUID column is used.
  • When importing the same question in English and in Spanish, two lines must be present in the csv file, and both with the same GUID. Note the ID of the question is system generated and has no relevance to link questions in different languages

Can I add translations to a question library already in the system?

  • It is not possible to add translations to a library after the library is imported to the system.
  • All translations must be imported in the same file. If you need to add translations to a pre-existing library, you will need to delete the questions already in the system and import a new file containing all of the translations.
  • If you don't wish to delete all of the questions and re-import them, you can add the question with a different GUID.

Keywords

sf, success factors, RCM, library, upload, import, translation, csv, file, screening , KBA , LOD-SF-RCM , Recruiting Management , How To

Product

SAP SuccessFactors Recruiting all versions