SAP Knowledge Base Article - Public

2056724 - Error Message: "Voiding of Check XXX not Allowed as Automatic Numbering is not Activated"

Symptom

When you are trying to void an outgoing check in transfer you got the error message Voiding of Check XXX not Allowed as Automatic Numbering is not Activated.

Environment

SAP Business ByDesign

Reproducing the Issue

The check lot containing the check you want to void is not activated for Used for Automatic Check Numbering.

  1. Go to the Liquidity Management / Payment Management work center.
  2. Go to the Payment Monitor view.
  3. Use the Show Filter and select the option All Payments and press the Go button.
  4. Search and select the outgoing check in transfer you want to void and press the Action for Checks button and select the option Void.

The error message: Voiding of Check XXX not Allowed as Automatic Numbering is not Activated is shown.

Cause

The check lot containing the in transfer check you want to void is not set for Used for Automatic Check Numbering.

Resolution

You have 2 possibilities to void the unwanted check:

1) Activate (even temporarily) the Used for Automatic Check Numbering option on the check lot containing the check you want to use. Then you will be able to void the unwanted check. That means old check will be canceled and
the system will automatically create a new check with the same information but different check number. Afterwards you can remove the option Used for Automatic Check Numbering from the check if desired.

  1. Go to Liquidity Management work center, Master Data view, My Banks sub-view.
  2. Select the bank with the bank account on which the check lot is defined.
  3. Press the Edit button and select the option Bank Accounts.
  4. Select the bank account on which the check lot is defined.
  5. In the bottom zone, go to the Check Lot tab, select the check lot containing the check you want to void and flag the option Used for Automatic Check Numbering.

You can now void the check, a new check with the same information but a different check number will be created automatically.

If you are not requiring the option Used for Automatic Check Numbering after voiding the check you can uncheck it again.

2) If you don't want to allow the Used for Automatic Check Numbering option on the check lot then you have to cancel the existing check and create a new one with the same number manually. To be able to reverse an outgoing check it has to be in status Ready for Transfer. Therefore as the unwanted check is already with the status In Transfer, you have to set it back in status Ready for Transfer.

  1. Go to Payment Management work center.
  2. Go to Payment Monitor view.
  3. Select the outgoing check to be canceled.
  4. press the button Action for Checks and select the option Set to Not Transferred.
  5. Select the button 'Reverse' to reverse the unwanted check.
  6. You can create a new outgoing check with a new check number.

Keywords

KBA , AP-PAY , Payment Processing , How To

Product

SAP Business ByDesign all versions