SAP Knowledge Base Article - Public

2016648 - Project Task Missing in the Employee Time Sheet

Symptom

An user is assigned to a project task , however when accessing his/her timesheet, this task is not available.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Time Administration work center
  2. Go to Time Sheet view
  3. Search for the desired user
  4. Select Open Time Sheet
  5. Add a row for enter new times
  6. Go to Labor Information tab
  7. Open the value help window for field Project Task
  8. Search for the project task XYZ ((XYZ refers to prodject ID)
  9. No records found

Or,

  1. Go to Project Management work center.
  2. Go to Common Tasks view and select Edit Time Sheet sub-view.
  3. Search for project XYZ using the Value Selection under Tasks column. Or in the Mange My Worklist you can see the project XYZ is not available.

Cause

The project task is not showing up due to one of the following reasons:

  1. The scheduling date of the project task is planned to a date before the current date. There is a filter called Planned From/To in the help value window for the project task field.This filter automatically fulfilled by system. The Planned From date is fulfilled with the current date.
  2. In the project XYZ, the Time Recording under Basic Data Tab is set as Not Allowed. Hence, the project is not shown in the employee timesheet.

Resolution

Resolution for cause 1:

The user needs to change the Planned From date to a date where the project task is still valid.

  1. Go to Time Administration work center
  2. Go to Time Sheet view
  3. Search for the desired user
  4. Select Open Time Sheet
  5. Add a row for enter new times
  6. Go to Labor Information tab
  7. Open the value help window for field Project Task
  8. Select Advanced to open the advanced search mode
  9. Change the Planning From date to a date where the project task is valid
  10. The desired task will be displayed in the search

Another approach that can be applied is to extend the scheduling dates for the project tasks under the Project Management Work Center, resulting in the tasks being shown in the search.

Resolution for cause 2:

  1. Go to Project Management work center
  2. Select Projects Sub-View under Projects view.
  3. Open the project XYZ 
  4. Navigate to Basic Data under Project Plan Tab.
  5. Set the Time Recording as Approval Required/ No Approval Required.
  6. Select Save.

The project XYZ is now available in the timesheet for time recording.

See Also

1626121 - Assigned Project Tasks are Missing in Time Sheet of an Employee

2563339 - Project Task Unavailable in Employees Timesheet

2598705 - Project Task not Available in Add Time Entry - Work Package Task Field

Keywords

Edit Time Sheet, Project Task Missing, Project Time Recording, Project Not Available , KBA , AP-PRO , Project Processing , How To

Product

SAP Business ByDesign all versions