You have selected Create purchase order manually in the Purchase request and orders work center->common task activity Automatic Creation of Purchase Orders.
Later you have created a Request for Quotation for a Product category XYZ and received quote/bid from supplier.
However when you select Award against a winning Quote/Bid, Purchase Order is created automatically with status Sent or Not Yet Acknowledged or In Approval.
SAP Business ByDesign
Reproducing the Issue
- Go to Sourcing and Contracting work center.
- Select Requests for Quotation view.
- Select Published RFQ ID XX and choose Compare Quotes button.
- Choose Award button against the winning Quote/Bid.
This Automatic Creation of Purchase Orders allows your buyer whether a purchase order is created automatically or manually from a purchase request.
This setting doesn't apply for Request for Quotation.
So scope the question" Do you want to create a purchase order with the In Preparation status from a supplier quote?"
KBA , AP-PCP , Purchasing Contract Processing , AP-RFQ , RFQ Processing , How To