SAP Knowledge Base Article - Public

1913147 - You are not Able to Release the Project Invoice Request due to the Error Message "Quantity of project invoice request item XXX is zero. Project invoice request cannot be released. Assign expenses to the invoice item"

Symptom

You are not able to release the Project Invoice Request due to the error message Quantity of project invoice request item XXX is zero. Project invoice request cannot be released. Assign expenses to the invoice item.

Reproducing the Issue

  1. Go to Customer Invoicing work center.
  2. Go to the Project Invoicing view.
  3. Go to the Project Invoice Request subview.
  4. Show Open Project Invoice Requests and Find XYZ (XYZ represents the ID of the project invoice request).
  5. Edit the project invoice request XYZ.
  6. Error message appears: Quantity of project invoice request item XXX is zero. Project invoice request cannot be released. Assign expenses to the invoice item.

Cause

The system gives error of 0 quantity because, there are no actuals recorded against that task or material of the project.

  1. Go to the Project Management work center.
  2. Go to the Projects view and select the Projects subview.
  3. Show All Projects and Find ABC (ABC is the ID of the project for which project invoice request has been created).
  4. Edit the project ABC and select Products and Purchasing.
  5. Select the Product Overview subtab.
  6. Here Actual Quantity for all the project tasks is 0.

 

Resolution

This is the expected behavior of SAP Business ByDesign system. To be able to create a Project Invoice Request for a Project, it is required that the Actual Work recorded should be greater than zero.

Keywords

KBA , AP-PRO , Project Processing , How To

Product

SAP BUSINESS BYDESIGN 1611 ; SAP BUSINESS BYDESIGN 1705 ; SAP BUSINESS BYDESIGN 1708 ; SAP Business ByDesign 1.0 ; SAP Business ByDesign 1302 ; SAP Business ByDesign 1305 ; SAP Business ByDesign 1308 ; SAP Business ByDesign 1311 ; SAP Business ByDesign 1402 ; SAP Business ByDesign 1405 ; SAP Business ByDesign 1408 ; SAP Business ByDesign 1411 ; SAP Business ByDesign 1502 ; SAP Business ByDesign 1505 ; SAP Business ByDesign 1508 ; SAP Business ByDesign 1511 ; SAP Business ByDesign 1602 ; SAP Business ByDesign 1605 ; SAP Business ByDesign 1608 ; SAP Business ByDesign 1702 ; SAP Business ByDesign 1711 ; SAP Business ByDesign 1802 ; SAP Business ByDesign 1805 ; SAP Business ByDesign 1808 ; SAP Business ByDesign 1811 ; SAP Business ByDesign 1902 ; SAP Business ByDesign 1905 ; SAP Business ByDesign 1908 ; SAP Business ByDesign 1911 ; SAP Business ByDesign 2002 ; SAP Business ByDesign feature pack 2.0 ; SAP Business ByDesign feature pack 2.5 ; SAP Business ByDesign feature pack 2.6 ; SAP Business ByDesign feature pack 3.0 ; SAP Business ByDesign feature pack 3.5 ; SAP Business ByDesign feature pack 4.0