After a new employee is created in the Personnel Management work center, you go to the Payables work center, and try to find the Trade Payables (TRP) account of this employee in order to make outgoing payment to him/her using New Charge/Credit. But you find out that none of those new hires are shown in the Payables work center.
Reproducing the Issue
- Go to the Payables work center, and choose the Suppliers view.
- Select the Supplier Accounts View.
- Show All Employees.
You can see that none of the newly hired employees is displayed in the list.
In the SAP Business ByDesign system, if you want to pay an employee, an expense report has to be used. Then, Trade Payables account of this employee will be created automatically when posting an expense report for the first time. As you do not follow this standard process of creating an expense report, no TRP account for the employee can be created, and it's also not possible to manually create a TRP account for a new employee.
If the Expense and Reimbursement Management business option is not scoped, then there is only one workaround:
In addition to the existing employee master data, a supplier has to be manually created for this employee in parallel. In the respective supplier master data, you can set up the financial data, with which a TRP account can be created.
KBA , employee account , payables employee , trade payables , charge credit , SRD-FIN-TAX , Tax Management , How To