SAP Knowledge Base Article - Public

1648199 - How to Post Reverse Warehouse Confirmation Without Opening the Relevant Accounting Period

Symptom

You have a Warehouse Confirmation from previous year. You want to post Reverse Confirmation for this, but system is showing error message informing, that relevant accounting period is blocked. You do not want to open the accounting period as balance of last year is already created. You want to know how to post Reverse Confirmation without opening the relevant accounting period.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Inbound Logistics work center.
  2. Select Monitoring and open By Warehouse Order view.
  3. Search for the relevant Warehouse Order.
  4. Select it and choose the Edit button.
  5. In the Warehouse Order screen, go to the Confirmations tab.
  6. Choose the Reverse Confirmation button, system shows the error message: Confirmation not possible; posting on XX/YY/ZZZZ blocked by accounting (XX/YY/ZZZZ represents a calendar date).

Cause

Security Limitation.

Resolution

First you need to Set Process Control. To do so, please follow the below steps:

  1. Go to the General Ledger work center.
  2. Go to the Master Data view, then Companies. Select the relevant Company.
  3. Choose the Set Process control button.
  4. Choose the Add Row button.
  5. Select the Process Control Status as Not Blocked, the Business Process Group as Goods and Service Confirmation.
  6. Entry Possible Until should be the date by which you want to do the reverse confirmation. Like if you are planning to do it today, then enter today's date.
  7. From Posting Date can be same as XX/YY/ZZZZ or the date before XX/YY/ZZZZ and To posting Date can be same as XX/YY/ZZZZ  or any day after XX/YY/ZZZZ.
  8. Finally choose Save and Close button.

Now you will be able perform the Reverse Confirmation for the relevant Warehouse Order. Once you have done this, the system will give you Reverse Confirmation ID.

Note that it will not post into accounting yet, but it will create a business task in General Ledger work center, where you need to select a new posting date for which accounting period is open. To do so, follow the below mentioned steps:

  1. Go to the General Ledger work center.
  2. Select Closing Cockpit and choose Closing-Relevant Tasks.
  3. Choose the Advance button. In the Related Source Document, enter the Reverse Confirmation ID and for the Related Source Document Type select Warehouse Confirmation.
  4. Choose the Go button. You will get the relevant Business Task.
  5. Choose the Edit button.
  6. In this screen, you will see an entry for the Source Document i.e. the Reverse Confirmation ID, which should be in error status.
  7. Choose the View Business Transaction button.
  8. Now choose Post to Another Period button. In the field Alternate Posting Date, enter a suitable date for which accounting period is currently open.
  9. Then choose OK button. It will take you back to the task screen. Choose Refresh button.
  10. Now the document Processing Status will change from In Process to Finished.

With this, the Reverse Confirmation will be posted into accounting with posting date you selected.

Please note: This document is applicable for all Warehouse Confirmations and Goods and Activity Confirmations.

 

Keywords

Warehouse Confirmation, Posting Without Opening Accounting Period, to Post Reverse Warehouse Confirmation Without Opening the Relevant Accounting Period, post Reverse Confirmation , KBA , post to another period , set process control , set process control byd , byd process control , posting without opening accounting , AP-IDP , Inbound Delivery Processing , How To

Product

SAP Business ByDesign all versions