SAP Knowledge Base Article - Public

1594486 - Warning Message: “Retrieving reports and Data Sources is failed. User XYZ not authorized to extend analytical reports”


When you try to assign an Extension Field to a particular report, system throws below warning message:

Retrieving reports and Data Sources is failed. User XYZ not authorized to extend analytical reports

Reproducing the Issue

This issue will occur in the Adaptation mode of any work center, view or any screen. For this document, let assume the issue occurs while adding an extension field to a report associated with Accounts.

  1. Go to Business Partner Data work center.
  2. Select Accounts view.
  3. Select All Accounts in Show field and select Go button.
  4. Select Adapt and choose Edit Screen option.
  5. Select Extension Fields pane in the side bar.
  6. At the bottom of the Field Properties, select Further Usage link.
  7. A window opens up with the above warning message.


User has no authorization for Business Analytics work center.


To add an extension field to a report user requires authorizations provided by the Business Analytics work center. 

  1. Go to Application and User Management work center.
  2. Select User and Access Management view.
  3. Select Business Users sub view.
  4. Highlight the user, Select Edit button and choose Access rights option.
  5. Go to Work Center and Work Center Assignment tab.
  6. Highlight Business Analytics work center and select Assigned to User check box.
  7. Select Save and Close button and accept the warning.
  8. Log off and login again, so the changes will reflect for the user.


KBA , SRD-CC , Cross Components , Product Enhancement


SAP BUSINESS BYDESIGN 1611 ; SAP BUSINESS BYDESIGN 1705 ; SAP Business ByDesign 1511 ; SAP Business ByDesign 1602 ; SAP Business ByDesign 1605 ; SAP Business ByDesign 1608 ; SAP Business ByDesign 1702