SAP Knowledge Base Article - Public

2646803 - How to maintain employees data in an S/4HANA Cloud

Symptom

Employees data is needed in the system in order to generate the corresponding Business Partners through the S/4HANA Employee to BP synchronization.

There are doubts about the different possibilities on how to introduce this employee data.

Environment

S/4HANA Cloud

Cause

The synchronization from Employees to Business Partners is designed as a required step in S/4HANA systems. In order for the synchronization to work, and to subsequently generate the mentioned Business Partner (BUP003/BBP005/BBP010 roles) it would be required to have at least a "mini master" for the employees data, represented by a small subset of infotypes (0,1,2,3,6,7,9,17,32,105,315) stored in HCM module.

Resolution

In S/4HANA Cloud, only the employee mini-master is stored. This mini-master can be loaded in the system by different ways:

  • From standard replication of employees from SuccessFactors Employee Central.
    For further information about this integration, please refer to JB1 Scope Item documentation. Also refer to 1FD Scope Item. Common issues are described here: 2882329 - Common issues during the SF -> S/4HC replication

  • Uploading the employee mini-master through Import Employee fiori app (refer to App ID F2323 in Fiori Library), adapting provided CSV template files.
    For more information refer to app documentation and FAQ KBA 2555311.

  • Making use of available Public API.
    For more information of public features supported and restrictions you can refer to this documentation. Also you can refer to S/4HANA Cloud APIs documentation here. The FAQ can be found here: 2905918 - FAQ: Replicate Basic Master Data for Workforce from External HR Systems

See Also

2646823 - How to maintain employees data in an S/4HANA OnPremise

Note: only for S/4HANA Cloud Marketing Edition the fiori app Maintain Employees (App ID F2288 in Fiori library) is also available. This application directly generates the Business Partner in BUP003 role with no connection to HCM module. This app cannot be used in S/4HANA Cloud Enterprise Edition or Professional Services Edition where instead the Import Employee fiori app or the replication of employee data from SuccessFactors Employee Central can be used.

Keywords

KBA , CA-HR-S4 , Cross-Application HCM Objects in S/4HANA , CA-GTF-BUM , Business User Management , How To

Product

SAP S/4HANA Cloud all versions