How does the Candidate search work, when using Candidate Privacy options?
SAP SuccessFactors Recruiting Management (RCM) - All versions
Privacy options impact the Candidate visibility to instance users, Candidate searchability in Recruiting > Candidates and the possiblity to forward Candidates to requisitions and to colleagues.
To enable Candidate Pricay options:
- In provisioning, go to Edit Candidate Privacy Options.
- You can choose which candidate will have the privacy option:
- External Candidate.
- Internal Candidate.
- Intranet Candidate .
- Click "Save Settings".
- Click on Sync Visibility Options (This option will only be available if there are candidates whose share profile flag is not yet set, then the "Sync Visibility Options". "Sync Visibility Options" is a one time activity for an instance to update the candidate share profile "null" values with default settings. Once update is done, "sync" button will be greyed out.
To access the candidate page, the user need to have Candidate Search permissions and the needs to be configured correctly in the Candidate Profile (Candidate) template and in Succession Data Model (User).
The candidate profile can be configured in confluence to "Ask external candidates whether they want to be found across borders (EU data privacy requirement)".
If this option is not enabled the default is to search worldwide.
If this option is enabled candidates can choose from 3 options:
- Only Recruiters managing jobs I apply to.
- Any company Recruiter in my country of residence.
- Any company Recruiter worldwide.
NOTE: It is only possible to hide "Any company recruiter in candidate’s country/region of residence” candidate profile visibility" and this can be done via Manage Recruiting Settings.
How these selections can affect candidate search:
1. Only Recruiters managing jobs I apply to.
Candidate will never be found in candidate search.
Only visible on the requisitions they have applied to.
Candidate cannot be forwarded to colleague, forward as applicant; attempts to forward the candidate will prevent colleagues from being found in the search, but will not provide an explanation of why.
2. Any company Recruiter in my country of residence.
A Recruiter in the candidate's country of residence will find the candidate in a candidate search.
System checks to match country value (option id) of person doing the search with the candidate's country.
Country value for recruiter is tracked in employee data file by option id.
This is why using the picklist/option id is critical.
Recruiters without a country on their employee profile will receive an error when they try to search.
Candidate cannot be forwarded to colleague, foward as applicant; attempts to forward the candidate will prevent colleagues from being found in the search, but will not provide an explanation of why.
3. Any company Recruiter worldwide.
Candidate can be found by any recruiter - no restrictions.
Anybody can find anybody as long as they have search permissions.
This is the default setting if the Privacy feature is not turned on.
*Recruiter = any user (that is, a hiring manager or other user with candidate search or requisition visibility permissions will be treated the same as a recruiter in these examples.)
Please consider following visibility options / Recruiting user perspective scenarios:
Recruiting user is:
A - Country of Candidate = Germany1
|Visibility Option of the Candidate is:||Is the candidate searchable?||Can I forward the candidate to requisition?||Can I forward the candidate to a colleague / foward as applicant?|
|1. Only recruiters for jobs I have applied to||NO - also in H||NO||NO - also in H|
|2. Any company recruiter in my country of residence||
A + B - Yes
A + B + F - YES
A + B + D - YES
|3. Any company recruiter worldwide||A, B, C, F, G - YES||A, B, C, F, G - YES||A, B, C, D, E, F, G - YES|
1 Please note that the country names are just examples and the system will behave in the same way, if using another countries.
privacy option, Only recruiters for jobs I have applied to, privacy, , KBA , LOD-SF-RCM-CAN , General Candidate Issues (not Offers, not Profiles) , How To